Agenda and minutes

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Contact: Rebecca Owen, Democratic Services Officer 

Items
No. Item

461.

Apologies and substitutions

Minutes:

Apologies for absence were submitted on behalf of Councillors Crooks, Nickerson and O’Shea, with the substitution of Councillor Bill for Councillor Crooks authorised in accordance with council procedure rule 10.

462.

Minutes of previous meeting pdf icon PDF 45 KB

To confirm the minutes of the previous meeting.

Minutes:

It was moved by Councillor Allen, seconded by Councillor Morrell and

 

RESOLVED – the minutes of the meeting held on 14 March be confirmed and signed by the chairman.

463.

Declarations of interest

To receive verbally from members any disclosures which they are required to make in accordance with the Council’s code of conduct or in pursuance of Section 106 of the Local Government Finance Act 1992. This is in addition to the need for such disclosure to be also given when the relevant matter is reached on the agenda.

Minutes:

No interests were declared at this stage.

464.

Wellbeing Policy pdf icon PDF 89 KB

To present the Wellbeing Policy for approval.

Additional documents:

Minutes:

The draft Wellbeing Policy was presented to the committee. It was moved by Councillor Allen, seconded by Councillor Morrell and

 

RESOLVED – the Wellbeing Policy be approved.

465.

Workplace Surveillance Policy pdf icon PDF 101 KB

To present the Workplace Surveillance Policy for approval.

Additional documents:

Minutes:

Members gave consideration to the Workplace Surveillance Policy.

 

In relation to the door entry system, a member expressed concern that it may not be an accurate record of entry and exit due to not all cards registering when entering or exiting in a group. In response it was explained that surveillance was not the primary purpose of the entry cards, but it could be used in conjunction with other evidence if necessary.

 

In response to a member’s suggestion, officers agreed to include a statement in the policy specifying for how long monitoring data would be retained.

 

Members were assured that data wasn’t accessible to staff and that the Monitoring had to give permission for data to be accessed. It was also confirmed that CCTV may be used to assist police with their enquiries in the event of an accident even if HBBC wasn’t implicated.

 

It was moved by Councillor Allen, seconded by Councillor Witherford and

 

RESOLVED – the Workplace Surveillance Policy be approved.

466.

Travel policy - review of rates pdf icon PDF 97 KB

To present the recommended revised mileage pay rate for casual users.

Additional documents:

Minutes:

The committee was presented with the recommended revised mileage rate for casual car users. It was noted that car sharing was encouraged but very few employees had claimed for bicycle mileage. A member expressed concern about the increasing difficulty of obtaining VAT receipts for fuel, but in response it was noted that this was an HMRC requirement so there was no move for suppliers to stop issuing VAT receipts. It was moved by Councillor Allen, seconded by Councillor Morrell and

 

RESOLVED – the revised rate of 45p per mile for casual users be approved with effect from 1 April 2018.

467.

Complaints update

The Monitoring Officer will update on progress in relation to code of conduct complaints.

Minutes:

It was reported that, other than the complaint on the agenda, there was one other outstanding which was in the early stages of the process.

468.

Matters from which the public may be excluded

To consider the passing of a resolution under Section 100A(4) of the Local Government Act 1972 excluding the public from the undermentioned item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1, 2 and 10 of Schedule 12A of the 1972 Act.

Minutes:

On the motion of Councillor Allen seconded by Councillor Bill, it was

 

RESOLVED – in accordance with section 100A(4) of the Local Government Act 1972, the public be excluded from the following item of business on the grounds that it involves the disclosure of exempt information as defined in paragraphs 1, 2 and 10 of Part I of Schedule 12A of that Act.

469.

Complaint 2018/03

Fact finding report attached.

Minutes:

Consideration was given to a complaint against two parish councillors. Whilst members felt that no further action was required, they acknowledged that public perception was important in such matters and that councillors should consider this in their actions. It was moved by Councillor Allen, seconded by Councillor Bill and

 

RESOLVED – No further action be taken in respect of the complaint.