Agenda and minutes
PDF 103 KBVenue: De Montfort Suite, Hinckley Hub
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Apologies and substitutions Minutes: Apologies for absence were submitted on behalf of Councillor Camamile, Cope, MacDonald, Taylor and Wright. |
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Minutes of previous meeting To confirm the minutes of the previous meeting. Minutes: It was moved by Councillor Williams, seconded by Councillor Sutton and
RESOLVED – the minutes of the meeting held on 30 November 2017 be confirmed and signed by the chairman. |
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Declarations of interest To receive verbally from members any disclosures which they are required to make in accordance with the Council’s code of conduct or in pursuance of Section 106 of the Local Government Finance Act 1992. This is in addition to the need for such disclosure to be also given when the relevant matter is reached on the agenda. Minutes: No interests were declared at this stage. |
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Internal audit report - Finance continuous auditing quarter 2 Report of the internal auditor. Minutes: Members received the quarter 2 finance continuous auditing results. It was noted that one minor issue had been identified on the reconciliation sign off sheet in relation to dates but it was not a cause for concern.
In relation to the number of payments without purchase orders, a member expressed concern that this was still high. In response it was explained that, when interrogated, many related to items for which it wouldn’t be expedient to raise a purchase order, for example utilities, business rates, HMRC, housing repairs, grants and salaries. A member requested that a report be brought to a future meeting on invoices paid without purchase orders.
RESOLVED – the report be noted and a report be brought to a future meeting on raising of purchase orders. |
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Internal audit report - complaints process Report of the internal auditor. Minutes: The committee gave consideration to an internal audit report on the corporate complaints process. It was noted that there were no recommendations arising and the processes were robust.
RESOLVED – the report be noted. |
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External Audit Plan 2017-2018 Report of the external auditor. Minutes: The external audit planning report was presented to members. It was noted that the accounts would be brought to the July meeting of the committee.
RESOLVED – the report be noted. |
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Annual Certification report 2016-17 Report of the external auditor. Minutes: The external audit annual report on certification of claims and returns 2016-17 was received by the committee. It was noted that some minor errors had been found in the 40 item testing but that the external auditors had no concerns and had signed off the report.
RESOLVED – the report be noted. |