Agenda and minutes
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Apologies and substitutions Minutes: Apologies for absence were submitted on behalf of Councillors Hodgkins, Sutton and Williams. |
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Minutes of previous meeting To confirm the minutes of the previous meeting. Minutes: It was moved by Councillor Lynch, seconded by Councillor Camamile and
RESOLVED – the minutes of the meeting held on 24 August be confirmed and signed by the chairman. |
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Declarations of interest To receive verbally from members any disclosures which they are required to make in accordance with the Council’s code of conduct or in pursuance of Section 106 of the Local Government Finance Act 1992. This is in addition to the need for such disclosure to be also given when the relevant matter is reached on the agenda. Minutes: No interests were declared at this stage. |
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Corporate Governance & Risk Management Internal Audit Report 2017/2018 Report of the Internal Auditor. Minutes: Members received the internal audit report into corporate governance and risk management. A member asked for more details about the one risk without an owner assigned, and in response it was acknowledged that this risk had been newly input so it was likely to have been the case that it had not yet been assigned. |
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Finance Continuous Auditing Q1 Finance continuous auditing report for Quarter 1. Minutes: The Audit Committee gave consideration to the finance continuous auditing report.
In response to a request at a previous meeting, members were provided with an analysis of the types of payment transactions that were processed without a purchase order. Members expressed concern about the figures in the summary received. In response, the Accountancy Manager explained that a large proportion of these were treasury management transactions, payments to precepting authorities, contributions to business rates, benefits payments, salaries and payments to HMRC, for which it was not appropriate to raise a purchase order. The remaining transactions were being interrogated and it was anticipated that the number without purchase orders would reduce in future due to changing the way a particular contract was managed.
It was suggested that it would be useful to note the direction of travel in future reports. |
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Internal Audit Progress Report 2017/18 Progress report for 2017/2018. Minutes: The audit progress report was presented to the committee. It was reported that many of the implementation dates which appeared to be long overdue due to officers not updating the system had now been updated so there were only a small proportion overdue. It was noted that the market reports responses were over 500 days late and a question was asked about the delay in the financial systems. In response, it was explained that software issues had prevented progress on this matter but it was hoped they would soon be resolved. |