Agenda and draft minutes

Audit Committee
Thursday, 22 November 2018 6.30 pm

Venue: De Montfort Suite, Hinckley Hub

Items
No. Item

277.

Apologies and substitutions

Minutes:

Apologies for absence were submitted on behalf of Councillors Camamile, Sutton and Taylor, with the substitution of Councillor Allen for Councillor Camamile authorised in accordance with council procedure rule 10.

278.

Minutes of previous meeting pdf icon PDF 62 KB

To confirm the minutes of the previous meeting.

Minutes:

It was moved by Councillor Williams, seconded by Councillor Lynch and

 

RESOLVED – the minutes of the meeting held on 26 July 2018 be confirmed and signed by the chairman.

279.

Declarations of interest

To receive verbally from members any disclosures which they are required to make in accordance with the Council’s code of conduct or in pursuance of Section 106 of the Local Government Finance Act 1992. This is in addition to the need for such disclosure to be also given when the relevant matter is reached on the agenda.

Minutes:

No interests were declared at this stage.

280.

Housing benefit assurance process 2018/19 pdf icon PDF 487 KB

Letter from the external auditor attached, for members’ approval.

Minutes:

Members received a letter from the external auditor setting out the fees for completing the housing benefit assurance process for 2018/19.

 

RESOLVED – the letter and fees be noted.

281.

Audit progress report pdf icon PDF 646 KB

Report of internal audit.

Minutes:

The committee received an update from the internal auditors setting out their progress against the agreed audit plan.

 

RESOLVED – the report be noted.

282.

Internal audit plan pdf icon PDF 632 KB

Report of internal audit for approval.

Minutes:

Consideration was given to the plan which had been revised since the last meeting following a meeting with officers. It was noted that the only changes to the content were about the timings of planned audits rather than changes to the subject matter.

 

RESOLVED – the plan be approved.

283.

Internal audit report: risk management pdf icon PDF 732 KB

Report of internal audit.

Minutes:

Members received the report which gave significant assurance and included only two low recommendations and two improvement points relating to best practice.

 

RESOLVED – the report be noted.

284.

Internal audit report: financial systems quarter 2 pdf icon PDF 652 KB

Report of internal audit.

Minutes:

Members were presented with a report which gave significant assurance and included four low recommendations and three improvement points.

 

Following questions, members were reassured that the issues relating to the timeliness of reconciliation processes at year end arose as a result of resources and as the team was not fully staffed, this should not be an issue in future. Members were also advised that the delay was never longer than ten days in any event so the delay was not significant.

 

RESOLVED – the report be noted.

285.

Internal audit recommendation update pdf icon PDF 157 KB

To update members on action taken in relation to outstanding recommendations raised by the previous internal audit provider following a request at a previous meeting.

Minutes:

Members received a report which following up on matters raised at a previous meeting where concern had been expressed about the level of outstanding management actions from previous audits. Members were advised that, of the 55 actions previously reported as outstanding, only three were now outstanding and these were not yet due.

 

RESOLVED – the report be noted.