Agenda and draft minutes

Audit Committee
Thursday, 10 January 2019 6.30 pm

Venue: De Montfort Suite, Hinckley Hub

Items
No. Item

334.

Appointment of chairman for this meeting only

Minutes:

In the absence of the chairman and vice-chairman, it was moved by Councillor MacDonald, seconded by Councillor Taylor and

 

RESOLVED – Councillor Sutton take the chair for this meeting only.

335.

Apologies and substitutions

Minutes:

Apologies for absence were submitted on behalf of Councillors Camamile, Lynch, Roberts and Williams.

336.

Minutes of previous meeting pdf icon PDF 53 KB

To confirm the minutes of the previous meeting.

Minutes:

It was moved by Councillor Hodgkins, seconded by Councillor MacDonald and

 

RESOLVED – the minutes of the meeting held on 22 November 2018 be confirmed and signed by the chairman.

337.

Declarations of interest

To receive verbally from members any disclosures which they are required to make in accordance with the Council’s code of conduct or in pursuance of Section 106 of the Local Government Finance Act 1992. This is in addition to the need for such disclosure to be also given when the relevant matter is reached on the agenda.

Minutes:

No interests were declared at this stage.

338.

Internal Audit progress report pdf icon PDF 399 KB

Report of the Internal Auditor.

Minutes:

The internal auditor presented a report which updated on progress against the 2018/19 internal audit plan. An amendment to the document was noted that, on page 70 of the agenda in relation to final reports issued, “risk management” should read “sundry debt”.

339.

Internal Audit report: Electoral register pdf icon PDF 613 KB

Report of the Internal Auditor.

Minutes:

The internal auditor presented the electoral register internal audit report and drew attention to two low risk recommendations and giving significant assurance.

340.

Internal Audit report: General Data Protection Regulation (GDPR) pdf icon PDF 611 KB

Report of the Internal Auditor.

Minutes:

The internal auditor presented the General Data Protection Regulation (GDPR) review. It was noted that a medium level risk in relation to the information asset register had been raised but that work to address this was already underway. Actions in relation to the low risk recommendations and improvement points was also progressing. In response to a question about members’ involvement in GDPR, it was noted that training had taken place for members and that moving onto Office 365 had also improved data security.

341.

Internal Audit report: sundry debt recovery pdf icon PDF 639 KB

Report of the Internal Auditor.

Minutes:

The committee received the sundry debt recovery internal audit report. The medium risk recommendation in relation to the number of debts that were older than one year and some were older than five years. It was suggested that this information should be clearly reported so that relevant managers could take action in relation to recovering debts. It was explained that homelessness bonds were not expected to be recovered but suggested that this should be clearly reported. The level of individual debts was discussed and it was noted that industrial units had some older debts that perhaps should be written off to tidy up the position and that this was being worked on.

342.

Internal Audit report: Financial systems quarter 3 pdf icon PDF 655 KB

Report of the Internal Auditor.

Minutes:

The financial systems internal audit report for quarter 3 was presented to members. Significant assurance was provided and some required improvements were recognised in relation to budget monitoring information and disaster recovery plan.