Issue - meetings

Report of the Martinshaw Lane Task & Finish Group attached. Members are asked to adopt the report.

Due to the information contained within the report (information relating to individuals, information which may identify an individual, information relating to financial or business affairs and information subject to legal professional privilege), this report is to be taken in private session and must not be shared with anyone other than members of the Scrutiny Commission or the relevant ward councillors. Members are asked to consider releasing this report and redactions required to be able to do so.

Members received the report of the Martinshaw Lane Task & Finish Group. Discussion ensued about the Scrutiny Commission’s remit in making recommendations. The following points were raised:

·         Paragraph 8.7: The wording should be amended to ensure it was clear that there was no criticism of individuals

·         Paragraph 8.14 bullet point 1: The wording should be amended to clarify that HBBC could not adopt the road itself as this was only within the gift of Leicestershire County Council

·         Correspondence from October 2017 that had been seen by some members had not been included as it had not been available to the panel or officers

·         It should be considered whether a recommendation to the Executive be included in relation to resolution of the outstanding matters not within the Scrutiny Commission’s remit

·         A public report should be produced which looked at each area and what went well, areas for improvement and recommendations within each section.

Councillor Hall left the meeting at 8.50pm.

A member submitted further information and it was agreed that the panel would meet to review the information and make any amendments to the report as necessary, before bringing back to the Scrutiny Commission.

To review the Martinshaw Lane Development as resolved by Council on 22 February 2018 and to recommend setting up a task and finish group.

Following Council’s agreement for a scrutiny review to take place, members received a high level scoping report which recommended establishment of a task and finish group to look into concerns raised by residents about the Martinshaw Lane development in Groby.

A member requested that in addition to the terms of reference in the report, the task & finish group should also consider the project management of the contractor and the council’s monitoring of the contract in terms of performance and delivery.

During discussion, the following points were raised:

·         The need for two meetings – the first in Groby to which the affected residents would be invited and the second at the Hub, to which officers would be invited

·         “Affected residents” would include those adjacent to or backing onto the site

·         The suggested split of the group being 3:2:1 with Cllr Lay chairing the task & finish group

·         The outcomes from the task & finish group would be brought back to the Scrutiny Commission

·         The need for a site visit for the task & finish group.

It was agreed that nominations for the task & finish group should be provided to the Democratic Services Officer by 6 April.

RESOLVED – a task & finish group be established.