Issue - meetings

To seek approval of a sustainable procurement policy to support the climate change strategy, promote ethical standards and reduce risk of exploitation in procurement activities.

At its meeting on 29 August, the Scrutiny Commission recommended an amendment to the policy:

“RESOLVED – the Executive be RECOMMENDED to amend the wording on the bottom row of page 5 of the policy to read “this policy allows for up to 10% of the scoring evaluation to be allocated to environmental and social value criteria for tenders over £50,000 as set out in the contract procedure rules”.”

An extract from the minutes of the meeting is attached.

Members received a report to adopt a sustainable procurement policy to support the climate change strategy and how to promote ethical standards and reduce exploitation in procurement activities in accordance with the constitution.

Executive also received a recommendation from Scrutiny Commission at its meeting on 29 August requesting a resolution to amend to the wording on the bottom row of page 5 of the policy to read “this policy allows for up to 10% of the scoring evaluation to be allocated to environmental and social value criteria for tenders over £50,000 as set out in the contract procedure rules”.

It was moved by Councillor Bray, seconded by Councillor Bools and

                        RESOLVED – that Executive adopt the sustainable procurement                 policy with the amended wording on the bottom row of page 5 of              the policy to read “this policy allows for up to 10% of the scoring                 evaluation to be allocated to environmental and social value                         criteria for tenders over £50,000 as set out in the contract                              procedure rules.

To introduce the sustainable procurement policy which supports the climate change strategy.

Consideration was given to the sustainable procurement policy to support the climate change strategy. Attention was drawn to page 19 of the agenda (page 5 of the policy) which referred to the evaluation criteria and provision for up to 10% of the scoring evaluation to be allocated to environmental and social value for tenders over £50,000 where considered applicable to the contract, and concern was expressed that this allowed for it not to be applied. Councillor Williams, seconded by Councillor Surtees, proposed that the Executive be RECOMMENDED to amend the wording “where it is considered applicable to the contract” to read “as set out in the contract procedure rules”. Upon being put to the vote, the motion was CARRIED and it was

RESOLVED – the Executive be RECOMMENDED to amend the wording on the bottom row of page 5 of the policy to read “this policy allows for up to 10% of the scoring evaluation to be allocated to environmental and social value criteria for tenders over £50,000 as set out in the contract procedure rules”.