Agenda and draft minutes

Apologies for absence were submitted on behalf of Councillor Moore, with the substitution of Councillor Green authorised in accordance with council procedure rule 10.

To confirm the minutes of the meeting held on 25 July 2024.

It was moved by Councillor Pendlebury, seconded by Councillor Crooks and

RESOLVED – the minutes of the meeting held on 25 July be confirmed as a correct record.

Councillor Lambert declared an interest in the sustainable procurement policy as vice-chair of Efficiency East Midlands which provided some support to the council.

Following the motion to Council in relation to future preparedness of utility companies and subsequent agreement of the Scrutiny Commission to pursue the resolution of Council, representatives of Severn Trent Water will be in attendance to update members on their work.

Representatives of Severn Trent Water provided members with an update on their services, service improvement and future planning by way of response to the motion to Council which the Scrutiny Commission had actioned. Following questions from members and concerns raised about developers not building in water retention tanks, it was moved by Councillor Lambert and seconded by Councillor Crooks that the relevant body be asked to write to the government requesting the grey water recycling provision be added to planning and / or building regulation requirements. Upon being put to the vote, the motion was CARRIED and it was unanimously

RESOLVED – the relevant body of the Council be requested to write to the government requesting the grey water recycling provision be added to planning and / or building regulation requirements.

Work programme attached.

In considering the work programme, it was suggested that the bus service / public transport review and the health review would not require a task & finish group and would be undertaken by the Scrutiny Commission as an agenda item during an ordinary meeting. It was agreed that the health review would take place at the December meeting. The overview & scrutiny annual report would be added to the work programme for the following meeting.

To introduce the sustainable procurement policy which supports the climate change strategy.

Consideration was given to the sustainable procurement policy to support the climate change strategy. Attention was drawn to page 19 of the agenda (page 5 of the policy) which referred to the evaluation criteria and provision for up to 10% of the scoring evaluation to be allocated to environmental and social value for tenders over £50,000 where considered applicable to the contract, and concern was expressed that this allowed for it not to be applied. Councillor Williams, seconded by Councillor Surtees, proposed that the Executive be RECOMMENDED to amend the wording “where it is considered applicable to the contract” to read “as set out in the contract procedure rules”. Upon being put to the vote, the motion was CARRIED and it was

RESOLVED – the Executive be RECOMMENDED to amend the wording on the bottom row of page 5 of the policy to read “this policy allows for up to 10% of the scoring evaluation to be allocated to environmental and social value criteria for tenders over £50,000 as set out in the contract procedure rules”.

Minutes of the meeting held on 1 August are attached.

The minutes of the Housing Task & Finish Group were presented for information. It was noted that the final meeting would take place on 5 September, with a report coming to the next meeting of the Scrutiny Commission.