Agenda and minutes

Ethical Governance and Personnel Committee - Monday, 17 June 2019 6.30 pm

Venue: De Montfort Suite, Hinckley Hub. View directions

Contact: Rebecca Owen, Democratic Services Manager on 01455 255879 or email 

No. Item


Apologies and substitutions


Apologies for absence were submitted on behalf of Councillors Hodgkins, Hollick and O’Shea with the following substitutions authorised in accordance with council procedure rule 10:


Councillor C Allen for Councillor O’Shea

Councillor Bray for Councillor Hollick.


Minutes of previous meeting pdf icon PDF 74 KB

To confirm the minutes of the previous meeting.


It was moved by Councillor Furlong, seconded by Cook and


RESOLVED – the minutes of the previous meeting be approved and signed by the chairman.


Whilst acknowledging that the minutes were an accurate reflection of the proceedings, some members expressed concern about the process to reach the decision in relation to minute 376. The majority of members present requested that the process be reviewed. Members were advised that they could not make a decision to review the process under the minutes of the previous meeting and neither could they revisit the decision however their wish for a review could be noted.


Declarations of interest

To receive verbally from members any disclosures which they are required to make in accordance with the Council’s code of conduct or in pursuance of Section 106 of the Local Government Finance Act 1992. This is in addition to the need for such disclosure to be also given when the relevant matter is reached on the agenda.


No interests were declared at this stage.


Complaints update

To provide an update on the progress of any complaints currently under consideration.


Members were informed that there were no outstanding complaints at this time.


Workplace surveillance policy pdf icon PDF 150 KB

To receive the revised Workplace Surveillance Policy for approval.

Additional documents:


Members received the revised workplace surveillance policy which, it was noted, was compliant with GDPR and was linked to procedures which set out how data could be accessed and used. It was moved by Councillor Allen, seconded by Councillor Cartwright and


RESOLVED – the workplace surveillance policy be approved.


Employee Volunteering Policy pdf icon PDF 151 KB

To consider the updated Employee Volunteering Policy.

Additional documents:


Members gave consideration to the revised employee volunteering policy which had been updated to allow employees two days per annum paid time to undertake volunteering activities rather than the previously permitted eight hours. Following some concerns raised by members, the following amendments were suggested:


·         Page 20: should specify that the council will welcome any approaches from the voluntary and community sector

·         Page 21 under the heading “Benefits to the Local Community”: the word “skilled” should be omitted

·         Page 22 under the heading “What support will be provided by the authority”: “the volunteering hours must be agreed at least 4 weeks in advance” should be amended to “should usually be agree at least 4 weeks in advance”

·         Page 24 under the heading “Health and Safety”: include a sentence to say employees can seek advice from the Human Resources team

·         An annual monitoring report should be brought to the Ethical Governance & Personnel Committee which should also include numbers of cases that had been turned down.


It was moved by Councillor Furlong and seconded by Councillor Bray that the policy be approved subject to the suggested amendments. Upon being put to the vote, the motion was CARRIED and it was


RESOLVED – the Employee Volunteering Policy be approved with the abovementioned amendments.