Agenda and minutes

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Items
No. Item

43.

Minutes of previous meeting pdf icon PDF 37 KB

To confirm the minutes of the previous meeting.

Minutes:

It was moved by Councillor Camamile, seconded by Councillor Roberts and

 

RESOLVED – the minutes of the meeting held on 2 March 2017 be confirmed and signed by the Chairman.

44.

Declarations of interest

To receive verbally from members any disclosures which they are required to make in accordance with the Council’s code of conduct or in pursuance of Section 106 of the Local Government Finance Act 1992. This is in addition to the need for such disclosure to be also given when the relevant matter is reached on the agenda.

Minutes:

No interests were declared at this stage.

45.

Internal Audit annual report pdf icon PDF 303 KB

Report outlining internal audit work carried out for the year ended 31 March 2017.

Minutes:

Members received a report on internal audit work carried out for the year ended 31 March 2017. Concern was expressed in relation to recommendations about reconciliations and it was highlighted that this had been a recurring concern over the past few years. In response, the auditor stated that the intended quarterly reporting should encourage more timely reconciliation. Members requested an update on this to a future meeting.

 

RESOLVED – the report be noted.

46.

Internal Audit Charter pdf icon PDF 172 KB

The charter provides the framework for the conduct of the internal audit function.

Minutes:

Members received the Internal Audit Charter which provided the framework for the conduct of the internal audit function.

 

RESOLVED – the Internal Audit Charter be approved.

47.

Draft Internal Audit plan pdf icon PDF 381 KB

Report setting out the risk assessment and internal audit plan.

Minutes:

A report was presented which set out the risk assessment and internal audit plan.

 

RESOLVED – the report be noted.

48.

Internal Audit report - Disabled facilities grants pdf icon PDF 960 KB

Report reviewing the current system of controls and process in relation to disabled facilities grants.

Minutes:

Members received a report which reviewed the key controls in relation to disabled facilities grants. It was noted that no issues had been identified.

 

RESOLVED – the report be noted.

49.

Internal Audit report - Estates & Assets pdf icon PDF 533 KB

Review of the performance of significant capital projects.

Minutes:

Members gave consideration to a report which reviewed controls relating to the Crescent and leisure centre developments. Whilst it was noted that these had been successful projects, bringing significant benefits, there were some lessons to be learned in relation to the style of recording and reporting progress. Members felt that they had been kept up to date but acknowledged that it may now be the appropriate time for a full report on each project following completion.

 

RESOLVED – the report be noted.

50.

Internal Audit - information and cyber security review pdf icon PDF 525 KB

Review of the council’s current cyber security.

Minutes:

Members received information on the current position of the authority in relation to cyber security. It was noted that whilst the relevant firewalls were in place, new software was being implemented to detect real time threats. An update on progress to implement the system was requested for a future meeting.

 

RESOLVED – the report be noted.

 

Councillor Hall left the meeting at 7.19pm.

51.

Ernst & Young response to global cyber security incident pdf icon PDF 267 KB

Response from the external auditor to the global ransomware attack.

Minutes:

A briefing not from Ernst & Young in response to the global cybersecurity incident was received and noted.

52.

Draft financial statements pdf icon PDF 127 KB

Draft statement of accounts and annual governance statement for 2016/17.

Additional documents:

Minutes:

Consideration was given to the draft financial statements for 2016/17 and the annual governance statement.

 

RESOLVED – the unaudited financial statements and annual governance statements be endorsed.