Agenda and minutes

Audit Committee - Thursday, 26 July 2018 6.30 pm

Venue: De Montfort Suite, Hinckley Hub

No. Item


Apologies and substitutions


Apologies for absence were submitted on behalf of Councillor MacDonald.


Minutes of previous meeting pdf icon PDF 33 KB

To confirm the minutes of the previous meeting.


It was moved by Councillor Lay, seconded by Councillor Hodgkins and


RESOLVED – the minutes of the meeting held on 7 June 2018 be confirmed and signed by the Chairman.


Declarations of interest

To receive verbally from members any disclosures which they are required to make in accordance with the Council’s code of conduct or in pursuance of Section 106 of the Local Government Finance Act 1992. This is in addition to the need for such disclosure to be also given when the relevant matter is reached on the agenda.


No interests were declared at this stage.


Internal Audit Plan pdf icon PDF 315 KB

Report of the internal auditor.


The committee received the annual internal audit plan and three year strategy. A member requested a review of deliverability of affordable homes and of whether the authority was sufficiently robust in relation to viability. In response, the auditor suggested that he discuss the matter for inclusion in year two.


RESOLVED – the audit plan be approved.


Audit results report pdf icon PDF 5 MB

Report of the external auditor.


The external auditor presented the audit results report and indicated that he expected to issue an unqualified audit opinion on the financial statements.


RESOLVED – the report be approved.


Financial statements and Annual Governance Statement 2017/18 pdf icon PDF 106 KB

To present the financial statements and Annual Governance Statement.

Additional documents:


Members received the audited financial statements and annual governance statement for 2017/18. In response to a question from a member, assurance was given that provision had been made in the MTFS for financial pressures resulting from leaving the European Union, reduction in government funding and potential changes to new homes bonus and business rates retention.


RESOLVED – the financial statements and annual governance statement be approved.


Management's letter of representation pdf icon PDF 166 KB

Management’s response to the audit results.


The committee received management’s letter of representation which confirmed the information provided, including financial statements, as a true record.


RESOLVED – management’s letter of representation be endorsed and the financial statements be adopted for 2017/18 and published as the final audited version.


Update on outstanding recommendations- verbal report

As requested at the previous meeting.


Members received a verbal update on outstanding audit recommendations. It was noted that, of the 44 outstanding recommendations currently in place, 18 recommendations had been closed, 25 were open, of which ten indicated some work had been undertaken, and 15 were still showing that no action had been taken. All were being distributed to managers for follow up. It was reported that the majority of those outstanding were low risk and some may no longer be relevant. The new internal auditors, Grant Thornton, would continue to follow up outstanding recommendations as needed. It was noted that managers would be given some training in dealing with audit recommendations from agreement to response, which would hopefully prevent unnecessary delay when being followed up in future.


Members asked for a report on all recommendations and progress made to be brought to the next meeting. It moved by Councillor Lynch and seconded by Councillor Roberts that those managers with outstanding recommendations be asked to attend the next meeting.


RESOLVED – a full report be brought to the next meeting and managers with outstanding recommendations be asked to attend.


Audit report: food hygiene pdf icon PDF 528 KB

Report of the internal auditor.


The internal audit report on food hygiene was presented to the committee.


RESOLVED – the report be noted.