Agenda and draft minutes

Audit Committee
Thursday, 31 October 2019 6.30 pm

Venue: De Montfort Suite, Hinckley Hub

Contact: Tan Ashraf, Democratic Services Officer on 01455 255834 or email  tan.ashraf@hinckley-bosworth.gov.uk 

Items
No. Item

197.

Apologies and substitutions

Minutes:

Apologies for absence were submitted on behalf of Councillors Hollick, Roberts, Smith and H Williams with the substitution of Councillor Webber-Jones for Councillor Hollick authorised in accordance with council procedure rule 10.

198.

Minutes of previous meeting pdf icon PDF 64 KB

To confirm the minutes of the previous meeting.

Minutes:

It was moved by Councillor Flemming, seconded by Councillor Pendlebury and

 

RESOLVED - the minutes of the meeting held on 25 July be confirmed and signed by the chairman.

199.

Declarations of interest

To receive verbally from members any disclosures which they are required to make in accordance with the Council’s code of conduct or in pursuance of Section 106 of the Local Government Finance Act 1992. This is in addition to the need for such disclosure to be also given when the relevant matter is reached on the agenda.

Minutes:

No interests were declared at this stage.

200.

External Audit Statement of Accounts Update pdf icon PDF 5 MB

Minutes:

The external auditor reported that Ernst & Young was concluding the audit and there were no significant changes and no issues were expected to arise. The chairman expressed regret for the late start of the audit and expected this not to be repeated. The Head of Finance explained the audit sign off could be delegated to the chairman with the final report being presented to the next meeting and it was moved by Councillor Pendlebury, seconded by Councillor Flemming and

 

RESOLVED – the final sign off of the accounts be delegated to the chairman and reported to the next meeting of the Audit Committee.

201.

Internal Audit Crematorium Report pdf icon PDF 754 KB

Report of the Internal Auditor.

Minutes:

Members considered an internal audit report to develop a new crematorium and expressed concern about compliance with financial procedure rules. Members were reassured that the risk in relation to their concern was low and that the main contract would follow financial procedures.

 

Councillor Webber-Jones entered the meeting at 6.40pm.

 

RESOLVED – the report be noted. 

202.

Health & Safety Internal Audit Report pdf icon PDF 622 KB

Report of the Internal Auditor.

Minutes:

The health & safety audit report was presented. Officers explained that the overlap between facilities management and health & safety roles had been considered and addressed by the Senior Leadership Team. Members suggested that future reports should reflect progress already made.

 

Councillor Cook left the meeting at 7pm.

 

RESOLVED – the report be noted.

203.

Internal Audit Progress Report pdf icon PDF 1019 KB

Internal audit progress report.

Minutes:

The internal auditor drew attention towards the 12 outstanding recommendations which management was working to address.

 

RESOLVED – the report be noted.