Agenda and minutes

To confirm the minutes of the meeting held on 4 March 2015.

It was moved by Councillor Morrell, seconded by Councillor Ladkin and

RESOLVED – the minutes of the meeting held on 4 March 2015 be confirmed and signed by the Chairman.

Report of the Deputy Chief Executive (Corporate Direction).

The Executive received a report which advised of the request for a supplementary budget to provide essential cover for the elections team. The background to the matter including the departure of the previous post holder and the subsequent unsuccessful recruitment process prior to multiple elections was highlighted and it was reported that cover had been sought via the Association of Electoral Administrators. It was also noted that the pressures of the annual canvas and introduction of individual registration meant that the ongoing capacity and experience within the elections team was an immediate requirement.

In response to members’ questions, the following points were noted:

·         100% response to the annual canvas was now required

·         Due to the specialist nature of the role, cover could not be provided by any existing employee within the authority

·         The forthcoming canvas required maximum capacity and as such reducing the post to part-time would not be possible

·         Should the current recruitment process be successful, the contract could be terminated early.

It was moved by Councillor Wright, seconded by Councillor Morrell and

RESOLVED –

(i)            The ongoing use of agency cover whilst a business case is developed for potential structure changes in the team be supported;

(ii)           The provision of a supplementary budget of £33,205 be approved.