Agenda and minutes

Apologies for absence were submitted on behalf of Councillors C Allen, R Allen, Cook, Hollick and Mullaney with the following substitutions authorised in accordance with council procedure rule 10:

Councillor Sutton for Councillor C Allen

Councillor Simmons for Councillor R Allen

Councillor Williams for Councillor Hollick

Councillor Hodgkins for Councillor Mullaney.

To confirm the minutes of the meeting held on 21 January 2025.

It was moved by Councillor Bray, seconded by Councillor Flemming and

RESOLVED – the minutes of the meeting held on 21 January be confirmed as a correct record.

Councillors Lynch and Walker stated they were members of Burbage Parish Council’s Planning Committee but hadn’t voted on application 23/01023/HYB at its meeting.

Councillors C and S Gibbens stated they had a friend who owned a business on the same estate as application 24/00560/HYB and as such would abstain from voting on the application.

To report progress on any decisions delegated at the previous meeting.

Members were updated on decisions delegated at the previous meeting.

Application for construction of motorway service area comprising vehicular and pedestrian access from the A5, petrol filling station for domestic vehicles, HGV filling station, main PFS / services building, drive thru unit, EV charging spaces, customer parking spaces including HGV, coach and caravan provision, landscaping including picnic and dog walking areas, electric substations and retaining walls at south / western boundary fronting the M69 (cross boundary application with Rugby Borough Council).

Late items received after publication of agenda:

Following publication of the report the Applicant has submitted additional ecological information, principally to satisfy the requirements of the Ecology Officer at Warwickshire County Council.

The information includes an updated biodiversity metric calculation, an updated ecological appraised and a revised proposed layout. The updated Layout Plan now includes grasscrete within parking areas and a green roof on the amenity building as well as enhanced hedgerow planting. The layout is not amended in any other respect.

It is confirmed that the Rugby application has yet to be determined but it is understood that officers will be approving the application under delegated powers later this month.

Further to paragraph 8.89 of the main report no additional offsetting contributions are required.

Conditions 2 and 20 require updating to reflect the latest layout.

The recommendation remains one of approval subject to the provisions set out at paragraph 1.1 of the main report as revised with regard to the two conditions referred to above.

Application for construction of motorway service area comprising vehicular and pedestrian access from the A5, petrol filling station for domestic vehicles, HGV filling station, main PFS / services building, drive thru unit, EV charging spaces, customer parking spaces including HGV, coach and caravan provision, landscaping including picnic and dog walking areas, electric substations and retaining walls at south / western boundary fronting the M69 (cross boundary application with Rugby Borough Council).

Having registered to speak as county councillor on this application, Councillor Walker stepped down from the committee for this item.

The agent and the county councillor spoke on this application.

It was moved by Councillor Bray, seconded by Councillor Lynch and

RESOLVED –

(i)            Permission be granted subject to:

a.    The conditions contained in the officer’s report and late items;

b.    A unilateral undertaking to secure contributions and associated monitoring costs relating to travel packs and bus passes for employees of the motorway service area;

(ii)          The Head of Planning be granted powers to determine the final detail of planning conditions.

Councillor Walker resumed his seat on the committee at the conclusion of this item.

Hybrid application seeking full planning permission for residential development of 135 dwellings along with landscaping, public open space, drainage infrastructure and new access following demolition of two existing dwellings and outline planning permission (all matters reserved except for point of access) for 0.55ha of employment uses (classes E (g) (i, ii and iii), B2 and B8).

Late items following publication of agenda:

Following publication of the report there are several matters that require an update.

Firstly the description of development is revised to increase the employment zone from 0.55 hectares to 0.6 hectares. This has resulted from a section of proposed highway that was previously thought to be adoptable having to be incorporated into the employment site. It does not result in any change to the amount of employment floorspace that is to be delivered.

The County Council financial contributions set out at paragraph 6.7 are the original figures first submitted in September 2024. The revised figures submitted in January 2025 following the reduction in numbers from 138 to 135 dwellings are those correctly set out at paragraph 8.90. It is noted that the contribution towards primary education has significantly reduced while that for secondary education has significantly increased.

Further to paragraph 2.2, 6.18 and 8.23 the revised December 2024 version of the NPPF removed the requirement for First Homes. The Applicant and officers have agreed that the mix of affordable homes is now as follows

·         31 social and/or affordable rent

·         13 discounted market dwellings with a 30% discount on open market value

·         10 shared ownership

Further to paragraph 6.2 the local Highway Authority has now confirmed its opinion that the impacts of the development on highway safety would not be unacceptable and that when considered cumulatively with other developments, the impacts on the road network would not be severe. With regard to adoption of the road layout, the LHA advises that further amendment of the internal road geometry is required to ensure that forward visibility is sufficient. The applicant is undertaking these works which will require some minor changes to the road geometry and the siting of the dwellings comprising plots 41 and 42 with knock on effects for adjacent plots. Given the very minor nature of these necessary changes, it is requested that should members resolve to grant permission, authority be given to the Head of Planning to secure necessary revisions in consultation with the Local Highway Authority to ensure that the road layout is adopted.

The LHA confirms that conditions regarding the following points are required:

·         Completion of the off-site works prior to occupation

·         Submission of a Construction Traffic Management Plan

·         Completion of the access arrangements

·         Provision of parking and turning facilities

·         Visibility splays

·         Pedestrian visibility splays

·         Submission of a Framework Travel Plan

·         Drainage details

·         Removal of permitted development rights regarding gates etc

·         Submission of a Public Transport Strategy

Most of these conditions are already set out in the report. Condition 24 is revised from a Full Travel Plan to a Framework Travel Plan. Conditions  ...  view the full agenda text for item 379.

Hybrid application seeking full planning permission for residential development of 135 dwellings along with landscaping, public open space, drainage infrastructure and new access following demolition of two existing dwellings and outline planning permission (all matters reserved except for point of access) for 0.55ha of employment uses (classes E (g) (i, ii and iii), B2 and B8).

Councillor Bray requested on behalf of all members that it be recorded that some industrial units along the access to the site were owned by the Borough Council.

An objector, the agent and a representative of the parish council spoke on this application.

It was moved by Councillor Bray, seconded by Councillor Flemming and

RESOLVED –

(i)            Permission be granted subject to

a.    The conditions outlined in the officer’s report and late items;

b.    The completion of a S106 agreement to secure the required financial contributions including affordable housing, education, health, highways, open space, maintenance and monitoring costs.

(ii)          The Head of Planning be granted delegated authority to

a.    Determine the final detail of the conditions;

b.    Determine the detailed terms of the S106 agreement;

c.    Secure necessary revisions in consultation with the Local Highways Authority to ensure that the road layout is adopted.

Application for reserved matters (layout, scale, appearance, landscaping and access other than vehicular access) of outline permission 22/00527/OUT for residential development of up to 50 dwellings.

Application for reserved matters (layout, scale, appearance, landscaping and access other than vehicular access) of outline permission 22/00527/OUT for residential development of up to 50 dwellings.

The agent spoke on this application.

Members expressed concern about the lack of affordable housing and the below-standard garden sizes. It was moved by Councillor Bray and seconded by Councillor S Gibbens that the application be deferred for further discussion with the applicant on the concerns raised. Upon being put to the vote, the motion was CARRIED and it was

RESOLVED – the application be deferred for further discussion with the applicant.

To report on progress relating to various appeals.

Members were updated on appeals.